How to Master a Board Meeting
Conducting effective board meetings plays an essential role in the Board of Directors' ability to govern their community successfully. However, it takes a great deal of time and effort for a board meeting to run in a timely and productive manner.
This post aims to help you give board members, committee members, and guests a thorough overview of the steps to take to hold an effective board meeting.
How can a community improve its board meetings?
The panelists explained some of the common critical aspects of all effective board meetings for those who may not have attended the roundtable. Use these vital aspects as a reference point for those coordinating these meetings.
An effective board meeting must:
1. Have a Clearly Defined Purpose
The purpose of the meeting may include making decisions, setting policy, solving problems, planning and evaluating, or informing the owners.
2. Be Chaired Effectively
The Chairperson's primary responsibilities consist of ensuring that the meeting stays on track. In other words, everyone respects the timelines, everyone hears the voices of others, and the board meets its accomplishments.
3. Follow Meeting Procedures
Meeting procedures includes:
Calling the meeting to order
Establishing a quorum
Establishing proof of notice
Reviewing the agenda and approving minutes from previous meetings
Calling for motions, a seconder, discussion and voting on items, and adjournment.
4. Ensure that All Participants Have a Voice
Being an active participant in the meeting consists of talking and includes arriving on time. It also includes staying prepared by reading materials ahead of time and maintaining respect for other opinions by avoiding interruption.
Contact Us
Trying to make the best of an ineffective board meeting can prove to be a tedious and seemingly useless pursuit, which can frustrate even the most composed community leaders. However, by putting the proper measures in place, associations can change these board meetings from hectic and unproductive to informative and constructive for all parties involved. So give Condominium Associates a call for updates!