Five Tips for a Successful Board Meeting
Board Meetings are the backbone of the homeowners association (HOA). From budget concerns to hot topics or issues in the community, board members must run a successful meeting to reach the HOA's goals. At Condominium Associates, we believe in helping our associations reach their ultimate potential. Below are five tips to help board members manage a productive board meeting.
1. Get Your Agenda from Condominium Associates
At Condominium Associates, we prepare the agenda for you. We will also make sure you have the board package report. Our main goal for your board meeting is to keep all discussed elements on point and focused on the plan. We understand that the board relies on us to target the main issues of the community and address them in the agenda effectively and appropriately.
2. Prepare to Discuss the Agenda
Once you've had time to review the board meeting agenda and reports, be sure to bring notes. These notes should focus on agenda items. If you live close to the community, you may want to present your case from an association member's standpoint. If you take on this position, your voice could be that of the community. Always be sure to discuss the community's concerns with Condominium Associates so we can best advise you about your development's needs.
3. Focus on Association Business
Address membership issues and other concerns not on the plan differently. First and foremost, this is a meeting with the Board of Directors, not a meeting to discuss individual membership issues. The board must stay on task and focus on the agenda. Board members must remember to respond, not react, to unwanted side discussions or interruptions.
4. Assign a Meeting Leader
One way to prevent off-topic discussions and other unwanted conversations are to appoint a meeting leader. This person should have a clear focus on the agenda and a solid presence for impact. The best person to lead the session is the HOA president or the property manager.
5. Take and Share Detailed Notes
Assign the right person to take meeting minutes. There are so many available apps to make good-quality notes. Use the agenda to keep track of the topics of the meeting and take notes under each section. If you take notes like this, the records are clear and concise. Also, transparency is key to a healthy community. Be sure to share the notes with the community members. Developing communities want to know what to expect from their board members and HOA.
Contact Us
Always be sure to discuss the community's concerns with Condominium Associates so we can best advise you about your development's needs. Contact us today to get the process started for a successful board meeting
